Paylist for procurement
Onboarding a supplier shouldn't mean trusting a bank detail form that arrived by email. Get payment details from a verified source, with the supplier's approval and a record of every disclosure.
Verified at source
company and bank account checked before a supplier is listed
No attachments
details come from the supplier's account, not their email
Fully auditable
every request, approval and change is recorded
The weak link
Supplier bank details are the softest target you have.
Contracts get legal review. Purchase orders get approval workflows. The sixteen digits that decide where the money actually lands usually get an email.
The details arrive by email
A supplier's bank details turn up as a PDF attached to a message. Nobody in the chain can prove the message really came from the supplier — and that's exactly what invoice redirection fraud relies on.
The supplier master is stale
A supplier switched banks eighteen months ago and told someone who's since left. Nobody updated the ledger, and the payment run finds out the hard way.
Everything is rekeyed by hand
The same sort code gets typed into an onboarding form, a spreadsheet, and then the accounting system. Three chances to transpose two digits, and no easy way to spot which copy is wrong.
How it works
Onboard a supplier in three steps.
Ask for a Paylist number
Instead of a bank detail form, ask new suppliers for their five-digit Paylist number. It's one field, it's safe to send by email, and it can't be used to pay anyone else.
Look them up and request access
Search the directory and you'll see the verified business behind that number with its details masked. Request the full account, and the supplier approves it from their own account.
Push it into your systems
Save the approved supplier straight into your connected accounting software as a contact with its payment details already filled in. No rekeying, no transposed digits.
Why procurement teams use it
Fewer forms, fewer mistakes, far less risk.
Invoice fraud loses its opening
Details come from a verified business account that the supplier controls — not from an email that can be spoofed, intercepted or altered in transit.
Suppliers are verified, not just trusted
Every listed business is checked against Companies House, and its bank account is validated — including Confirmation of Payee, where available — before it appears.
Bank changes come to you
When a supplier updates their account, you're notified that it changed — so a genuine change gets actioned and a suspicious one gets questioned.
An audit trail that satisfies finance
Who requested the details, who approved them, and when — recorded automatically. Useful for internal controls, and for the auditor who asks how you verified the payee.
Faster supplier onboarding
No forms to send, chase and re-send. The supplier maintains their own record once, and every buyer working with them gets the current version.
One record, everywhere
Connect Xero, QuickBooks, Sage or FreeAgent and keep supplier payment details aligned across your finance stack instead of maintaining separate copies.
Controls, not promises
Slots into the controls you already run.
Paylist isn't another system to police. It gives your existing supplier onboarding and payment controls something they've always lacked: a payee record you can actually verify.
- Separation of duties — the supplier owns and maintains their own bank details, so nobody in your team is retyping them from an email.
- Approval before disclosure — details are released only when the account owner approves your request, giving you evidence the supplier stands behind them.
- Change visibility — updates to a supplier's account are surfaced to you rather than discovered at payment run.
- A single supplier reference — the Paylist number is safe to circulate internally, quote on a form, or store in a ticket.
- Verification evidence — every listed business has been checked, and the check is on record.
Bring your suppliers onto Paylist
Invite the suppliers you already work with, and start onboarding new ones with a Paylist number instead of a bank detail form.